IEP tracking answers for case managers
Short, practical answers to the tracking questions special education case managers ask most, with the tabs, columns and formulas to build it yourself in Google Sheets, and a ready-made Fieldwork template if you'd rather skip the setup.
Answers
- How to track IEP service minutes in Google Sheets
Set up three tabs (a roster of required minutes, a session log, and a dashboard that sums delivered vs required minutes) to track IEP service minutes for a whole caseload in Google Sheets. - How to track IEP and 504 accommodations by class period
Enter each student once with their classes and accommodations, then filter by class period or teacher, so every general ed teacher gets a current list for each period.
Google Sheets trackers
IEP Service Minutes Tracker (Google Sheets)
Log each session once. Six tabs add up required vs delivered minutes for every student and service, show minutes still owed, and track missed sessions and makeups.
$5.99 on EtsySee it on Etsy
IEP Accommodations Tracker by Class Period (Google Sheets)
Enter each student once, check off their IEP or 504 accommodations, then pick a class period or a teacher to see every student and accommodation in it. Nine tabs.
$7.99 on EtsySee it on Etsy
IEP Tracker Bundle: Caseload & Due Dates + Goal Progress (Google Sheets)
Two trackers in one download: annual IEP and re-evaluation due dates for your caseload, plus data and progress for every goal. $16.98 separately.
$13.99 on EtsySee it on Etsy
Free: a 5-page IEP case manager starter sampler (PDF). See everything in the Fieldwork Template Co shop on Etsy.